Employee Guide

This guide covers the day-to-day operations tools available to employees — from managing kennels to handling customer records.

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Navigation

As an employee, your sidebar menu includes:

• Day Overview — Today's arrivals and departures
• Agenda — Weekly calendar of bookings and daycare
• Kennel Layout — Visual kennel assignment
• Customers — Search and manage customer records
• Pets — Manage pet profiles and vaccinations
• Labels — Print pet and booking labels

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Day Overview

The day overview shows all arrivals and departures for a specific date.

1. Go to Employee → Day Overview
2. The page defaults to today's date
3. Use the date picker to navigate to other dates
4. See which pets are arriving, departing, or in daycare

Print tip: Print the day overview from the print layout at /print/overview/:date for a physical reference sheet.

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Agenda

The agenda provides a calendar view of all bookings and daycare appointments.

1. Go to Employee → Agenda
2. Switch between Day and Week views using the toggle
3. Navigate dates with the arrows or date picker
4. Each day shows:
   • Opening times — Colored blocks for arrival/departure slots
   • Bookings — Pet names with status indicators
   • Daycare — Daycare pets for that date
5. Filter by status — Show only approved, pending, or specific statuses
6. Pet chips show color-coded badges for:
   • 🍽️ Food requirements
   • 💊 Medications
   • 💉 Vaccination status

Visual Warnings

• Double-booked pets are highlighted
• Appointment services show an icon badge
• Missing vaccinations display a warning indicator

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Kennel Layout

Assign pets to kennels visually using drag-and-drop.

Viewing the Layout

1. Go to Employee → Kennel Layout
2. Select a date using the date picker
3. The layout shows buildings and their kennels
4. Assigned pets appear as chips inside kennels

4. Assigned pets appear as chips inside kennels

Assigning Pets to Kennels

1. Find an unassigned pet (they appear in the unassigned area or in another kennel)
2. Drag the pet chip
3. Drop it onto the target kennel
4. The assignment is saved automatically

Pet Chip Information

Each pet chip shows:

• Pet name
• Species icon (🐕/🐈)
• Vaccination status badge
• Food and medication indicators
• Right-click for detailed pet information

Printing the Layout

Print the kennel layout for physical reference:

1. Navigate to /print/kennellayout/:date
2. Use your browser's print function
3. The layout is optimized for printing

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Managing Customers

Search, view, and update customer records.

Finding a Customer

1. Go to Employee → Customers
2. Use the search bar to find customers by:
   • Name
   • Telephone number
   • Email address
3. Click a customer to view their full profile

Customer Profile

The customer detail page shows:

• Personal information and contact details
• Pets — All registered pets with quick actions
• Bookings — All bookings with status
• Daycare dates — Daycare attendance records

Creating Bookings for Customers

1. Open the customer's profile
2. Navigate to their bookings section
3. Click Add to create a new booking
4. Fill in dates, times, pets, and services
5. Submit — the booking is created with the same workflow as customer-created bookings

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Managing Pets

Searching Pets

1. Go to Employee → Pets
2. Search by name, breed, chip number, or color
3. Results show pet details with vaccination status

Editing Pet Details

1. Open a pet's profile
2. Edit any field: category, rating, food, medicines, weight, etc.
3. Upload or update the pet's photo
4. Click Submit to save

Recording Vaccinations

1. Open the pet's profile
2. Go to the vaccinations section
3. Click Add to record a new vaccination
4. Select the vaccination type(s):
   • Dogs: Kennel cough, Parvo, Hepatitis, Distemper, Leptospirosis, Rabies
   • Cats: Panleukopenia, Rhinotracheitis, Calicivirus, Rabies, Leukemia
5. Enter the expiration date
6. Upload a photo of the vaccination document (passport/certificate)
7. Click Submit

Compliance: The kennel layout automatically checks vaccination compliance. Pets with expired or missing mandatory vaccinations show warning badges.

Pet Relations

Rate compatibility between pets for kennel cohabitation:

1. Open a pet's profile
2. Find the relations section
3. Rate the compatibility (1-10) with another pet
4. Add comments about their relationship

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Booking Management (Limited)

As an employee, you can:

• Create bookings on behalf of customers
• Edit booking details — Dates, times, pets, services
• Cancel bookings — With an appropriate reason
• Update services — Modify service line items and prices

Note: Approving, rejecting, and standby actions require administrator access.

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Labels

Print labels for kennels and bookings.

Pet Labels

1. Go to Employee → Labels → Pet Labels
2. Select the pets you want labels for
3. Labels include pet name, photo, QR code, and key information
4. Print on label paper for kennel doors

Booking Labels

1. Go to Employee → Labels → Booking Labels
2. Select the bookings you want labels for
3. Labels include booking dates, pet names, and owner information
4. Use for check-in/check-out processes

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Tips

• Check the agenda daily — start your shift with the day overview
• Update kennel layout early — assign kennels before arrivals begin
• Verify vaccinations — flag expired ones before check-in
• Print ahead — get labels and layouts printed before busy periods
• Use search often — find any customer or pet in seconds s